Data Conversion Services

Data conversion services have a unique place in this internet driven, fast-growing business world. Whatever be the field - educational, health, legal, research or any other - data conversion services play a crucial role in building and maintaining the records, directories and databases of a system. With this service, firms can convert their files and databases from one format or media to another.

Data conversion services help firms to convert their valuable data and information stored and accumulated in papers into digital format for long-term storage - for the purpose of archiving, easy searching, accessing and sharing.

Now there are many big and small highly competent business process outsourcing (BPO) companies providing a full range of reliable and trustworthy data conversion services to the clients worldwide. Most of these BPO firms are fully equipped with excellent infrastructural facilities and skilled manpower to provide data conversion services catering to the clients' expectations and specifications. These firms can effectively play an important role in improving a company's document/data lifecycle management. With the application of high speed scanners and data processors, these firms can expertly and accurately convert any voluminous and complex data into digital formats, all within the specified time and budget. Moreover, they use state-of-the-art encryption techniques to ensure privacy and security of data transmission over the Internet. The following are the important services offered by the companies in this area:

o Document scanning and conversion
o File format conversion
o XML conversion
o SGML conversion
o CAD conversion
o OCR clean up, ICR, OMR
o Image Conversion
o Book conversion
o HTML conversion
o PDF conversion
o Extracting data from catalog
o Catalog conversion
o Indexing
o Scanning from hard copies, microfilms, microfiche, aperture cards, and large-scale drawings

Thus, by entrusting a data conversion project to an expert outsourcing company, firms can enjoy numerous advantages in terms of quality, efficiency and cost. Some of its key benefits are:

o Avoids paper work
o Cuts down operating expenses and excessive staffing
o Helps to rely on core business activities
o Promotes business as effectively as possible
o Systemizes company's data in simpler format
o Eliminates data redundancy
o Easy accessibility of data at any time

If you are planning to outsource your data conversion work, then you must choose the provider carefully in order to reap the fullest benefits of the services.

Data conversion experts at Managed Outsource Solutions (MOS) provides full conversion services of paper, microfilm, aperture cards, and large-scale drawings, through scanning, indexing, OCR, quality control and export of the archive and books to electronic formats or the final imaging solution. MOS is a US company providing managed outsource solutions that are focused on several industries, including medical, legal, information technology and media.

Source: http://ezinearticles.com/?Data-Conversion-Services&id=1523382

Web Based OCR (Optical Character Recognition)

Just a few lines on OCR for those who are not familiar with it. OCR viz Optical Character Recognition is a smart piece of software that can extract TEXT from an image or a similar file and provides it in an editable format. You can then Copy/Paste the output into your favorite text editor.

Almost all recent scanners have an inbuilt OCR that can manage an image to text conversion, but what if you wish to perform OCR on an image file that you received in mail. You obviously won't print the document and then scan it again to get the Text right:)

As always, there is a solution for this. The easiest method would be doing it online.

Some key features of the product.
 
1) The system supports around 28 different languages.
2) It can handle 8 varieties of file formats
3) This Service gives possibility to convert your output in 6 different formats
4) It is free of cost to be used 5 time per user.
5) Considering the total time taken for scanning and performing OCR, this system is very quick.

The only drawback I see here is... Once you create an account, you get just 5 free credits and every credit lets u convert 1 page or image. So in simple terms, 1 account = 5 attempts.

I was allowed to create multiple accounts and get more benefit from each so I assume they do allow multiple accounts per PC and that can assure an uninterrupted service. You will have to check on this though.

Still further, if you want some more credits, you can take part in their free bonus credit programs or simply purchase the credits if you like the system.

Source: http://ezinearticles.com/?Web-Based-OCR-%28Optical-Character-Recognition%29&id=4225527

What Is Web Based Optical Character Recognition (OCR) Software?

Web Based OCR Software is an important tool for most businesses today. Abbreviated to OCR, Optical Character Recognition is now easier than ever and helps companies arrange and correctly store their data.

What is OCR Software?

This refers to the electronic or mechanical conversion of images to machine-encoded text. The images are typically scanned and can be originally handwritten, typewritten or printed. Simply put, OCR is an effective and efficient way of digitizing textual data from an outside or hard output such as paper.

What is it used for?

Web Based OCR Software is currently being used in numerous industries. Practical application of the program may be noticed in various situations such as the digitizing of sales receipt, mails, important business documents or practically any printed record that needs to be encoded through the computer. With the help of OCR, businesses can efficiently and speedily create soft data for compact storage. Although older versions of OCR needed to be programmed in order to accurately function, the newer models have been developed to perfection. This "intelligent" system is fully capable of accurately recognizing fonts and even replicating non-textual symbols such as lines, columns and other components of the document.

What's interesting about using Web Based OCR Software is the fact that it isn't just limited to one language. Developers have managed to create a sophisticated system that makes it possible for users to digitize documents written in different languages. Some types can also handle different file formats as well as convert them into different digital files depending on the needs of the company.

Why is this Important?

Of course, some companies may argue that OCR is basically like having an online transcriptionist. Compared to having an actual person digitize documents however, Optical Character Recognition Software is much more efficient. For one thing, it manages to converts image-texts into digital text in a matter of seconds. While scanning, the software efficiently converts the images to computer-generated text and then efficiently paves the way for digital saving. Through manual transcription however, the process will be slower and less accurate.

The use of the program can also severely cut back on the expenses of a company. Some programs allow a per-use charge which means that payment will only be necessary whenever the program is used. For companies that need the service often however, they can sign up for monthly or even yearly contracts for a fixed price. Depending on how often this software can be used, companies are given the chance to cut back on their expenses while still maintaining excellent - or better -data recovery and storage system.

When it comes right down to it, the use of Web Based OCR Software is an important component to the data accumulation and storage of a company. Keep in mind though that there are multiple businesses today that provide this type of service. This is why as much as possible, companies are advised to browse through as many providers as possible before deciding what is the best program to use for their data collection.

Source: http://ezinearticles.com/?What-Is-Web-Based-Optical-Character-Recognition-%28OCR%29-Software?&id=7283266